What is the state to state paystub requirement in the US?

Do you provide real check stubs or paystub to your employee? The law may be confusing as there are federal laws and regulation and there are also state laws.

Moreover, there is also a specific law in which the owner needs to maintain the record of the paystub for several years. So, let’s try to understand the paystub requirement in the different state according to the law.

Do you really need pay stub?

The law regarding paystub is a little bit confusing one as the federal law has nothing stating that employer must provide that paystub to their employee. All they need to provide a W-2 or 1099-MISC if the employee or contractor is getting paid more than $600 during the year.

On the other hand, there are some states which have their own rules or regulation regarding the paystub. No matter what the law says but if you provide paystub to your employee regularly then it is a good practice as they can easily check how much they receive and what amount of tax is deducted from their salary.

Here we are sharing the different categories for the requirement of the paystub. 

Make check stubs with free check stub maker with calculator

States That Have To Provide Access to Pay Stubs

• Alaska
• Arizona
• Idaho
• Illinois
• Indiana
• Kansas
• Kentucky
• Maryland
• Michigan
• Missouri
• Montana
• Nebraska
• Nevada
• New Hampshire
• New Jersey
• New York
• North Dakota
• Oklahoma
• Pennsylvania
• Rhode Island
• South Carolina
• Utah
• Virginia
• West Virginia
• Wisconsin
• Wyoming 

States with No Pay Stub Requirements

• Alabama
• Arkansas
• Florida
• Georgia
• Louisiana
• Mississippi
• Ohio
• South Dakota
• Tennessee

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Written Access to Pay Stubs

• California
• Colorado
• Connecticut
• Iowa
• Maine
• Massachusetts
• New Mexico
• North Carolina
• Texas
• Vermont
• Washington

So, these are the classification for the requirement of the paystub according to the different state. Either you are an employer or employees make sure that your company comply with different rules and regulation which govern your industry and operation.

 

How to stay accurate with pay stub builder?

There is no doubt that pay stub builder gives you quick delivery of paystub once you completed the steps to generate it. If any users find any delay then it is not due to the technology but the human errors are the main cause behind it.

Either you are running a small or large business; it is not possible for your HR department to check the timesheet every time. So, let’s see some of the common payroll making an error which needs to be avoided.

Common paystub making time errors

Making errors in data entry

If you are doing your data entry precisely on your own then there is nothing to worry but if you handover this task to someone then the chances of error would be increased.

To minimize the error you can make a sheet in which you can define all the details of your employee.

Use free check stub maker with calculator and get accurate paystub!!

Paying wrong tax

You need to check the rate of employment tax regularly as they are updated each year. Following are the taxes which you should check regularly.

• Medicare Tax
• Local Income Tax
• Social Security Tax
• Federal Unemployment Tax
• State Income Tax
• Federal Income Tax
• State Unemployment Insurance Tax

Incorrect classification of employee

You need to be very careful while using the pay stub builder. It would be costly if your independent contractor and employee paystub are mixed. Classifying your employee correctly holds great importance because deductions are made for employee’s paystub, not from contractors.

These are some of the common mistakes which you need to avoid while making using the free paystub generator to make check stubs.

4 common mistakes need to avoid while using a check stub maker

Check stub maker is one of the most popular tools people are using nowadays. Either it is a business owner or a freelancer the tool allows all of them to make check stubs instantly at an affordable cost.

Though the tool is designed is so well that the paycheck is generated within a few minutes but many users still make silly mistakes which resulted in rework on it.

So, let’s take a look at the common mistakes made by the user which you should avoid while using the said tool.

Four mistakes need to avoid while using a check stub maker

1. Data entry error

As the users know very well that the paystub can be made quickly with free check stub maker with calculator but they took it too lightly sometimes.

They made mistake by entering the wrong basic details in the tool like employee and company basic details.

A single mistake can be a costly error for you and it may get rejected while availing credit facilities.

2. Selection of employee

Whenever you are making a paycheckstubonline you have to select the type of employee for whom you are created. According to the type of employment the calculator is designed to calculate the net pay.

Some users choose the wrong employee type which results in a completely different paystub than the expectation.

3. Email address issue

Once you make paystub with this tool you will get it through your email box. But if you enter the wrong email id mistakenly then you will not get your paystub and in such condition, you cannot claim that such paycheck belongs to you.

So, be careful while entering your email address.

4. Skipping the preview

Most of the online pay stub making tool provides users with the option of preview where they can check all the fill details and net pay is calculated. Make a habit to never skip the step-2 because skipping it will result in rework and time consuming too!!

So, keep avoiding such a mistake while using this tool and make your paycheckstubonline error-free!!